How can we help?

Cambridge is an ideal location for many association and society events and you may be interested to read about our Cambridge Ambassador Programme (CAP), specifically designed to help academics, professionals, researchers and business people create successful bids and stage successful conferences in Cambridge.

Additionally, you may find our Cambridge Tool Kit  useful.

MAKING AN ENQUIRY IS EASY

You can make an enquiry by using our online enquiry form, emailing or by calling us on +44 (0)1223 768740. You don’t need to know everything about your planned event at this stage, but the more information you do have to hand, the better chance we have of finding you the perfect venue quickly.

WHAT HAPPENS NEXT?

We’ll build a profile of your event, circulate it to venues with facilities that match your request, saving you the time of contacting each independently and then those with availability will send details of their offer to you; we recommend allowing 48 hours for all offers to be made.

The venues in our portfolio include all of the undergraduate Colleges, some of the postgraduate and theological Colleges, University Buildings, several faculties and departments, as well as the Cambridge University Press buildings, Madingley Hall and The Møller Centre. We also work with over 50 partner hotels and alternative venues in the local area, when we are unable to help in one of our portfolio venues.

We’ll get in touch after a few days to see how your plans are progressing, to check that you have received a satisfactory response, or to see if we can help any further.

You can of course contact us if you need to at anytime – please keep a note of your enquiry reference number and quote it in any correspondence.

CHOOSING A VENUE & MAKING A BOOKING

Once you’ve chosen a venue, we strongly recommend that you visit it before your event and that you make a provisional booking. Please be aware that each venue has its own terms and conditions and take the time to check these in advance of any booking, as cancellation charges do apply in most instances.

The Conference and Catering Departments in our venues will take care of all your event requirements and we would be pleased to help with any enquiries that you may have regarding travel or other activities during your visit, such as guided tours or punting.

It’s really important to us to determine the outcome of each and every event so we can monitor our effectiveness and improve our service.